How to manage labels in GMail with keyboard?

by k0pernikus   Last Updated May 21, 2015 05:01 AM

At work we use Google Apps. I like to assign mails that are important to my work with "todo" and after I did them with "done".

I am pondering a way to do this efficiently and preferably without the usage of a mouse.

Right now I have a label system like:

!Work > Todo >
!Work > Todo > Done

Yet here the problem is that I will also see the done-mails when I am looking for some I want to do next.

Also I find myself dragging and dropping labels onto the mails, which I find tiresome. Is there a way to use the keyboard instead?

Answers 1

First turn on keyboard shortcuts:

To turn these case-sensitive shortcuts on or off, click the gear icon at the top of any Gmail page and then Mail settings. Choose the option next to "Keyboard shortcuts" to turn them on. You can also enable shortcutsautomatically by going to

After selecting an email use L, it opens the labels menu to label a conversation.

Type the label you want.

Another cool step is to:

  1. open up the todo label,
  2. then use the L shortcut key to add the done label,
  3. then use the Y shortcut key to remove the todo label.

The result is that it will only be under the done label.

January 23, 2012 15:37 PM

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